Simplified Cost Options for ESI Funds

A Practical Guide for Successful Implementation, Calculation, Control & Audit


Interactive Workshop

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15-16 November 2018, Nice


If you have any questions regarding the programme or organisational matters, please contact Juliana Veit.


Programme


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Day 1: Thursday, 15 November

08:30 Registration

09:00

Welcome note & Introduction round

 

Morning: New Rules & Calculation Methods

09:30

Focus on Outputs and Results: Why and How to Use Simplified Cost Options

  • Simplification of procedures and focus on results: Why use Simplified Cost Options?
  • Scope of use and rules for ESI Funds in 2014-20
  • Increasing legal certainty in the application of SCOs
  • EU and national schemes
  • Changes introduced by the Omnibus regulation
  • New and extended EU-level options and off-the shelf SCOs
  • Application of Art. 14.1 & Delegated Acts

Louis Vervloet, General Director, ESF Agency Flanders, Brussels

10:30 Coffee Break

11:00

Calculation Methods for Simplified Cost Options

  • Flat-rate Financing: Different categories of costs and rates applied
  • Standard scale of unit costs: Calculation and examples
  • Lump sums: Definition of milestones and output
  • How do you calculate staff costs?
  • Requirements for financial reporting

Louis Vervloet, General Director, ESF Agency Flanders, Brussels

12:00

 Practical Exercises: Calculation Methods of Simplified Cost Options

  • Flat-rates: Where and how to use them?
  • Standard scale of unit costs: How to calculate?
  • Lump Sums: Principles & Practical Examples

 Louis Vervloet, General Director, ESF Agency Flanders, Brussels

   
13:00 Lunch Break
 
Afternoon:  How to Implement Simplified Cost Options: National (Best) Practices

14:00

Implementing Simplified Cost Options: Considerations for Managing Authorities & Beneficiaries

  • Developing and implementing a result-oriented approach
  • Requirements for financial management and control
  • Considerations and requirements for beneficiaries
  • Benefits & risks of using simplified options
  • Discussion and exchange of experiences

Louis Vervloet, General Director, ESF Agency Flanders, Brussels

14:30

Best Practice and Recommendations for a Successful Use of Simplified Cost Models in Operational Programmes

  • Recommendations for a successful use of flat-rates, standard scale of unit costs and lump sums
  • Practical examples and experiences
  • Case Study on Simplified Cost Options – experience from 2007-2013
  • Discussion and exchange of experiences

Luca Santin, Expert for EU Structural Funds, Italy

16:00

Coffee Break

16:15

 Interactive Session: Planning the Activities for Upcoming Months in
 Your Member State/Operational Programme

  • Participants are asked to exchange and report on their current practices & experiences on SCOs
  • Discuss your current challenges and individual questions in full confidentiality
  • Receive expert guidance

Louis Vervloet & Luca Santin

   
17:00
End of Day 1

Day 2
: Friday, 16 November

  SCOs for ERDF Projects | Control & Audit of SCOs
09:00

Setting up Simplified Cost Models for ERDF Projects

  • How to use simplified cost models in ESF and ERDF?
  • What lessons can be learnt from 2007-2013?
  • How to develop a Simplified cost model: steps, negotiations, and institutions involved
  • Eligible costs under ERDF and ESF
  • Public Procurement and SCOs
  • Flexibility in the operation of simplified cost models
  • Benefits, challenges and pitfalls
  • Discussion and exchange of experiences

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast

09:45

Verification of Simplified Cost Options

  • How to verify SCOs and what needs to be verified
  • Eligible Costs using SCOs
  • Compliance of SCOs with State aid and public procurement
  • How to reduce risks and errors?
  • Requirements for financial reporting
  • How to ensure good cooperation between Managing and Audit Authorities?

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Northern Ireland

10:30 Coffee Break
11:00

Audit of Simplified Cost Options

  • Implementing Simplified Cost Options: Considerations for Audit Authorities
  • Implications for the audit procedure: Audit of methodology
  • Specific audit trail requirements
  • Compliance with eligibility rules, public procurement and State aid rules
  • Errors and irregularities – how to avoid them?
  • The European Court of Auditors' Approach
  • Discussion and exchange of experiences

Juan Ignacio Gonzalez Bastero, Principal Manager ‐ Chamber 2, Directorate ‐ Investment for cohesion, growth and inclusion, European Court of Auditors, Luxembourg (invited)

12:00

Practical Exercises: How to Avoid Errors and Irregularities When
Using SCOs?

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Northern Ireland

Juan Ignacio Gonzalez Bastero, Principal Manager ‐ Chamber 2, Directorate ‐ Investment for cohesion, growth and inclusion, European Court of Auditors, Luxembourg (invited)

13:00 Lunch

14:00 End of Workshop & Distribution of Certificates


 
* Programme may be subject to change 

Confirmation of Participation

You will receive a confirmation letter at the end of the conference. If you prefer to have it as pdf/by e-mail just let us know!


Marianna MIKLÓS-MOLNÁR, Director for Strategy and Methodology, Directorate General for Audit of European Funds, Budapest (tbc)

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EStIF
European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information

Impressions of the location

2
IMG 4916

Banner Verification November 2018 Kopie

EStAL
Journal
Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information
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