First Level Control and Verifications of ESI Funds 2014-2020

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Interactive Workshop

23-24 April 2018 | Rome

Fully booked! This workshop will be offered again on 15-16 November 2018 in Nice, France. For further information please contact Juliana Veit.



Download Programme

Day 1: Monday, 23 April 2018


Registration & Welcome Coffee

09:00 Welcome note by Lexxion and Chair, Introduction Round

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast

  Session I:
Verification of Expenditures: Methodology & Practice


Financial Management and First-level Control Requirements

  • Regulatory environment 2014-2020 for first-level control – what is new?
  • Roles and responsibilities of the bodies involved
  • First-level control checklist and first-level control report

Julia Szenthe, Senior Expert in Cohesion Policy, Vienna


Coffee Break


Verification of Expenditures: Guidance on Management Verifications

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification

Julia Szenthe, Senior Expert in Cohesion Policy, Vienna


Lunch Break


Administrative and on-the-spot verifications

  • Strategy and planning: Administrative versus on-the-spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
  • Risk analysis and sampling

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast


Practical Group Exercises:
Carrying out Verifications in Practice and Eligibility of Expenditure
(including coffee break)

  • Verification of Eligibility of Expenditure
  • Verification of State Aid and Public Procurement
  • Verification of Simplified Cost Options

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast


End of Day 1

Day 2
Tuesday, 24 April 2018


Session 2:
The Assurance Package – New Challenges and Obstacles for First Level Controllers


The Assurance Package – New Requirements and Obligations from the Perspective of First Level Controllers

  • Documents to be submitted by February 2019
  • Timing obligations for programming bodies and division of tasks

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast 


Practical Exercise: How to Draw up, Certify and Submit Annual Accounts to the EC: Exchange of Experiences from 2017 and 2018

  • Timeline for structuring payment application and annual accounts
  • Preparation, documentation and reporting requirements
  • Content of payment applications and annual accounts
  • Which information can be added after submission to the EC
  • How to treat irregularities

Participants will be offered to go through the template for annual accounts and discuss, how to summarize the information from all payment applications into annual accounts.

Stavri Ttofa, Head of the Verifications and Certification Directorate, Treasury of Cyprus,  Nicosia


Coffee break

  Session 3: Errors, Irregularities, Financial Corrections and Risk Assessment

Most Common Errors and Irregularities in ESI Funds

  • Definition of an irregularity
  • Difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • State aid as new source of irregularities?
  • Simplified cost options and irregularities
  • Role of first level controllers with regard to irregularities
  • Types of breaches and irregularities

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast (tbc)

12:00 Lunch

Risk Assessment: How to Analyse Risks and Reduce Irregularities through more Effective Management Verifications?

  • Key risky areas for first level controllers
  • Risk assessment tools
  • Responsibilities and internal control systems
  • Detection and prevention methods
  • Practical Examples

Maeve Hamilton, Head of EU Managing Authority, Department for the Economy, Belfast 


Treaetment of Irregularities, Reporting and Financial Corrections

  • Criteria indicative of fault or negligence by MS
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • What accounting records have to be kept?
  • How to treat financial corrections in annual accounts
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast


Coffee break


Group Exercises on Improving Verifications and Avoiding Irregularities

Speakers will present real-life cases. Applying their theoretical knowledge, participants will have to find errors and analyse & present them in groups.

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast

End of the Workshop and Distribution of Certificates

 *Programme may be subject to change.


European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information
Banner EStIF-Forum

Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information
2018 06 20 Banner Fraud Summer Course 315x110

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