First Level Control and Verifications of ESI Funds 2014-2020

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Interactive Workshop

15-16 November 2018 | Nice, France

For further information on the programme and registration please contact Juliana Veit.

Programme

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Day 1: Thursday, 15 November 2018

08:45

Registration & Welcome Coffee

09:00 Welcome note & Introduction Round

  Session 1:
Verification of Expenditures: Methodology & Practice


09:30

Financial Management and First-level Control Requirements

  • Regulatory environment 2014-2020 for first-level control – what is new?
  • Impact of the new omnibus regulation on management verifications
  • Roles and responsibilities of the bodies involved
  • First-level control checklist and first-level control report
10:15

Verification of Expenditures: Guidance on Management Verifications

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification
11:00

Coffee Break

11:30

Administrative and on-the-spot Verifications

  • Strategy and planning: Administrative versus on-the-spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
  • Risk analysis and sampling

Alina Ploae, Contracting Officer, MA for ETC Programmes, Ministry of Regional Development and Public Administration, Bucharest

13:00

Lunch Break

  Session 2:
Practical Group Exercises: Carrying out Verifications in Practice and Eligibility of Expenditure


14:00

Practical Exercise: Verification of Eligibility of Expenditure

Alina Ploae, Contracting Officer, MA for ETC Programmes, Ministry of Regional Development and Public Administration, Bucharest

14:45

Practical Exercise: Verification of Simplified Cost Options

Maeve Hamilton, Head of EU Managing Authority, Department for
the Economy, Belfast

15:30 Coffee break

16:00

Practical Exercise: Verification of State Aid and Public Procurement

Alina Ploae, Contracting Officer, MA for ETC Programmes, Ministry of Regional Development and Public Administration, Bucharest

16:45

Interactive Session: Planning the activities for upcoming months in your Member State/Operational Programme

Discuss your current and upcoming activities and challenges with our experts as well colleagues from other institutions and Member States.

17:30

End of Day 1


Day 2
: Friday, 16 November 2018

 

Session 3:
The Assurance Package – New Challenges and Obstacles for First Level Controllers

9:00

The Assurance Package – New Requirements and Obligations from the Perspective of First Level Controllers

  • Documents to be submitted by February 2019
  • Timing obligations for programming bodies and division of tasks

Stanislav Uzunov, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

9:30

Practical Exercise: How to Draw up, Certify and Submit Annual Accounts to the EC: Exchange of Experiences from 2017 and 2018

  • Timeline for structuring payment application and annual accounts
  • Preparation, documentation and reporting requirements
  • Content of payment applications and annual accounts
  • Which information can be added after submission to the EC
  • How to treat irregularities

Participants will be offered to go through the template for annual accounts and discuss, how to summarize the information from all payment applications into annual accounts.

Stanislav Uzunov, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

11:00

Coffee break

  Session 4:
Errors, Irregularities, Financial Corrections and Risk Assessment

11:30

Most Common Errors and Irregularities in ESI Funds

  • Definition of an irregularity
  • Difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • State aid as new source of irregularities?
  • Simplified cost options and irregularities
  • Role of first level controllers with regard to irregularities
  • Types of breaches and irregularities
12:30 Lunch

13:30

Risk Assessment: How to Analyse Risks and Reduce Irregularities through more Effective Management Verifications?

  • Key risky areas for first level controllers
  • Risk assessment tools
  • Responsibilities and internal control systems
  • Detection and prevention methods
  • Practical Examples

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast (tbc)

14:00

Treatment of Irregularities, Reporting and Financial Corrections

  • Criteria indicative of fault or negligence by MS
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • What accounting records have to be kept?
  • How to treat financial corrections in annual accounts
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast (tbc)

15:00

Coffee break

15:30

Group Exercises on Improving Verifications and Avoiding Irregularities

Speakers will present real-life cases. Applying their theoretical knowledge, participants will have to find errors and analyse & present them in groups.

Gina McIntyre, Chief Executive, Special EU Programmes Body (SEUPB), Belfast (tbc)

16:15
End of the Workshop and Distribution of Certificates

 *Programme may be subject to change. Speakers will be announced in due course.

 
 
 

EStIF
European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information

Banner SA Summer Course 3 Kopie

Banner SCO für Lexxion Website JT 3 Kopie


Impressions of the location




EStAL
Journal
Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information
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