First Level Control and Verifications of ESI Funds 2014-2020

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Interactive Workshop

15-16 November 2018 | Nice, France

For further information on the programme and registration please contact Juliana Veit.

Download Programme
Day 1: Thursday, 15 November 2018


Registration & Welcome Coffee

 09:00 Welcome note & Introduction Round

  Session 1:
Verification of Expenditures: Methodology & Practice


  Financial Management and First-level Control Requirements

  • Regulatory environment 2014-2020 for first-level control – what has changed?
  • Impact of the new omnibus regulation on management verifications
  • Roles and responsibilities of the bodies involved
  • Mid-term verification of expenditures
  • First-level control checklist and first-level control report


  Verification of Expenditures: Guidance on Management  

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification
  Coffee Break


  Administrative and on-the-spot Verifications

  • Strategy and planning: Administrative versus on-the-spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process
  • Risk analysis and sampling
  Alina Ploae, Contracting Officer, MA for ETC Programmes,  
  Ministry of Regional Development and Public Administration, 
 Lunch Break

Session 2:
Practical Group Exercises: Carrying out Verifications in Practice and Eligibility of Expenditure


  Practical Exercise: Verification of Eligibility of Expenditure

  Alina Ploae, Contracting Officer, MA for ETC Programmes,
  Ministry of Regional Development and Public Administration,


  Practical Exercise: Verification of Simplified Cost Options

  Maeve Hamilton, Head of EU Managing Authority, Department
  for the Economy, Belfast

  Coffee Break


  Practical Exercise: Verification of State Aid and Public

  Alina Ploae, Contracting Officer, MA for ETC Programmes,
  Ministry of Regional Development and Public Administration,


  Interactive Session: Planning the activities for upcoming
  months in your Member State/Operational Programme

 Discuss your current and upcoming activities and challenges with
 our experts as well colleagues from other institutions and
 Member States.

 17:30  End of Day 1

Day 2
: Friday, 16 November 2018

  Session 3:
The Assurance Package – New Challenges and Obstacles for First Level Controllers


  The Assurance Package – New Requirements and Obligations
  from the Perspective of First Level Controllers

  • Documents to be submitted by February 2019
  • Timing obligations for programming bodies and division of tasks
  Stanislav Uzunov, National Fund Directorate, Ministry of Finance
  of the Republic of Bulgaria, Sofia


  Practical Exercise: How to Draw up, Certify and Submit Annual 
  Accounts to the EC: Exchange of Experiences from 2017 and

  • Timeline for structuring payment application and annual accounts
  • Preparation, documentation and reporting requirements
  • Content of payment applications and annual accounts
  • Which information can be added after submission to the EC
  • How to treat irregularities
 Participants will be offered to go through the template for annual
 accounts and discuss, how to summarize the information from all
 payment applications into annual accounts.

 Stanislav Uzunov, National Fund Directorate, Ministry of Finance
 of the Republic of Bulgaria, Sofia

 11:00  Coffee Break

Session 4:
Errors, Irregularities, Financial Corrections and Risk Assessment


  Most Common Errors and Irregularities in ESI Funds

  • Definition of an irregularity
  • Difference between error, irregularity and fraud
  • Overview on most common types of errors and irregularities
  • State aid as new source of irregularities?
  • Simplified cost options and irregularities
  • Role of first level controllers with regard to irregularities
  • Types of breaches and irregularities
  Gina McIntyre, Chief Executive, Special EU Programmes Body
  (SEUPB), Belfast


 Lunch Break


  Risk Assessment: How to Analyse Risks and Reduce
  Irregularities through more Effective Management

  • Key risky areas for first level controllers
  • Risk assessment tools
  • Responsibilities and internal control systems
  • Detection and prevention methods
  • Practical Examples

  Treatment of Irregularities, Reporting and Financial Corrections

  • Criteria indicative of fault or negligence by MS
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • What accounting records have to be kept?
  • How to treat financial corrections in annual accounts
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow
  Gina McIntyre, Chief Executive, Special EU Programmes Body
  (SEUPB), Belfast

 15:00   Coffee Break



  Group Exercises on Improving Verifications and Avoiding

  Speakers will present real-life cases. Applying their theoretical
  knowledge, participants will have to find errors and analyse &
  present them in groups.

  Gina McIntyre, Chief Executive, Special EU Programmes Body
  (SEUPB), Belfast

 16:15   End of the Workshop and Distribution of Certificates
 *Programme may be subject to change. Speakers will be announced in due course.


European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information
Banner SCO für Lexxion Website JT 3 Kopie

Impressions of the location

Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information

State Aid Practice for ESIF

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