EStIF Interactive Forum:
Financial Management and Control of ESI Funds

Workshops – Case Studies – Exchange

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24-25 May 2018 | Vienna


If you have any questions regarding the conference or you would like to get any additional information, please contact Anya Zuschke.


Programme

Day 1: Thursday | 24 May 2018


08:30      Registration & Welcome Coffee

09:30

Welcome Note on behalf of EStIF Journal
Rona Michie, EPRC, University of Strathclyde, Glasgow, EStIF Editorial Manager (invited)

09:45

 

Banner-Programme

 ESI Funds Post-2020

  • Future of Cohesion Policy: Simplification, Omnibus, Financial Instruments
  • Allocation of Funds after Brexit: Mapping post-2020
  • Steps to reduce gold-plating

    Dirk Ahner, Former Former Director-General for Regional Development, European Commission (invited)
    Louis Vervloet, General Director, ESF Agency Flanders, Brussels
    Peter Wostner, Ministry of Economic Development and Technology, Ljubljana (invited)
10:45

Coffee Break

11:15 Parallel Practical Sessions
Interactive Session I Interactive Session II
How to Make Management Verifications More Effective

  • New legal requirements for verification of expenditures
  • Administrative and on-the-spot verifications
  • How to improve verification strategies
How to Draw up, Certify and Submit Annual Accounts to the European Commission

  • Lessons learnt from the previous accounting year
  • Timeline for structuring annual accounts
  • Preparation, documentation and reporting requirements
  • Legal requirements for certification
  • Which information can be added after submission to the EC
  • How to treat irregularities 

Best Practice

  • Carrying out verification in practice
  • Verification of eligibility of expenditure
  • Verification of public procurement and State aid
  • Verification of Simplified Cost Options
Practical Exercise

Participants will be offered to go through the template for annual accounts and discuss the challenges of summarizing the information from all payment applications into annual accounts.
Zsuzsanna Kondor, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest (invited)

Irena Dankova, Certification and Financial Management of ESF Department, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

12:45        Lunch Break & Networking   

14:00       Parallel Practical Sessions
Interactive Session III
Interactive Session IV
How to Make the Best Use of Financial Instruments within ESI Funds

  • Legislative framework for Financial Instruments 2014-20
  • Set up of FIs within ESI Funds
  • Various models of FIs: Loans, Guarantees, Equity and Quasi-Equity
  • The role of EIB in the implementation of FIs
  • Selection of financial intermediaries
  • Synergies of European Fund for Strategic Investments (EFSI) and FIs
  • Ensuring compliance with State aid and public procurement rules
How to Handle Errors, Irregularities and Financial Corrections in ESI Funds

  • Most common irregularities in ESI Funds
  • Typical procurement errors and irregularities
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Treatment of irregularities
  • Purpose and types of financial corrections
  • Remedial actions to be undertaken

 

Case study on practical examples of using loans, guarantees, equity and quasi-equity 

Case study on how to detect and handle irregularities. Participants will apply theoretical knowledge to real-life cases in small working groups.

Alexander Rose, Department for Communities and Local Government, Legal Department, Newcastle Upon Tyne (invited) Simon Hannah, Department for Communities and Local Government, ERDF Local Delivery Unit - East of England, Cambridge

15:30           Coffee Break

16:00          Parallel Practical Sessions

Interactive Session V Interactive Session VI

 How to Use ESI Funds for Revenue Generating Projects

  • Legal framework (Art. 61, 65.8 of Common Provisions Regulation, Arts. 15-16 of Delegated Regulation (EU) No 480/2014)
  • Key principles and requirements relating to revenue generating projects
  • What are eligible expenditures in revenue generating projects?
  • Calculating methods for eligible expenditures
  • Management verification of revenue generating projects

 How to Prevent, Detect and Correct Fraud and Corruption in ESI Funds

  • How to set up an effective and proportionate Anti Fraud Cycle
  • How to deepen your awareness and knowledge of risks of Fraud and Corruption
  • How to improve your own skills in successful prevention and detection
  • The most important elements / framework of references
  • Input for your own (national) Management and Control System

Case studies on available options to comply with the regulations for revenue generating projects.

 

Practical case on selection of operations for fraud risk analysis, and definition of effective and proportionate measures based on the outcome of that risk analysis.
During the interactive workshop we will solve real-life cases and share useful experiences, focusing on prevention and detection, to improve your AFC.

Andrew Luff, Structural Funds Expert Adviser and former Head of European Structural Fund Programmes at the East of England Development Agency (EEDA), Cambridge

Jo Kremers, Senior Audit Manager, Central Audit Authority, Ministry of Finance, den Haag

17:30        End of Day 1 

 
Day 1: Friday | 25 May 2018


08:00      Parallel Interactive Workshops (incl. coffee break)
Workshop I
Workshop II

Simplified Cost Options

  • Why and how to use Simplified Cost Options?
  • Calculation methods for Simplified Cost Options
  • Compliance with eligibility rules, public procurement and State aid rules

Audit and Control of ESI Funds

  • Legal requirements for second level control
  • System audit
  • Audit on operations, projects and payment claims
  • Audit of accounts
  • Audit of management declaration
  • Audit documentation management

Practical Exercise

Flat-rates: Where and how to use them?
Reimbursement on the basis of unit costs: How to calculate?
Practical insights into lump sum funding 

Practical Workshop

During this practical session participants from managing, certifying authorities and intermediate bodies will be asked to brainstorm, what and how they would prepare for audit control. Auditors will be asked to consider their expectations to the auditees. Finally we will examine the gap between auditors and auditees.

Louis Vervloet, General Director, ESF Agency Flanders, Brussels Marina Ivkovic, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb (invited)

   
11:30         Lunch Break
   
12.30  
Workshop III:
Compliance with State Aid and Public Procurement
(including coffee break)

ESI Funds in Compliance with State Aid

  • When do ESI Funds managers have to be aware of State aid
  • Relationship between State aid and ESI Funds
  • GBER and its application to ESIF
  • Regional aid guidelines
  • Funding infrastructure in compliance with State aid

Practical examples of using ESF/ERDF in compliance with State aid rules

Olga Simeon, Case Handler, State aid Transport, DG Competition, European Commission, Brussels (invited)

ESI Funds in Compliance with Public Procurement

  • Responsibilities of programme bodies with regard to public procurement
  • Public procurement proceedings
  • Tendering phases

Case study on how to prevent and handle irregularities in public procurement

Christopher Bovis, Chair in Law and Professor of European Business Law,
University of Hull

16:00

    End of the EStIF Forum & Distribution of Certificates

*Programme may be subject to change.

 
 

EStIF
European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information

EStAL
Journal
Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information