EStIF Interactive Forum:
Financial Management and Control of ESI Funds

Workshops – Case Studies – Exchange

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24-25 May 2018 | Vienna

If you have any questions regarding the conference or you would like to get any additional information, please contact Anya Zuschke.


Day 1: Thursday | 24 May 2018

08:30      Registration & Welcome Coffee


Welcome Note on behalf of EStIF Journal
Rona Michie, EPRC, University of Strathclyde, Glasgow, EStIF Editorial Manager




 ESI Funds Post-2020

  • Allocation of Funds after Brexit: Mapping post-2020
  • Simplification and reduction of gold-plating
  • Role and scope of Financial Instruments post-2020

Louis Vervloet, General Director, ESF Agency Flanders, Brussels
Peter Wostner, Ministry of Economic Development and Technology, Ljubljana
Alexander Rose, Department for Communities and Local Government, Legal Department, Newcastle Upon Tyne 


Coffee Break

11:15 Parallel Practical Sessions
Interactive Session I Interactive Session II
How to Make Management Verifications More Effective

  • New legal requirements for verification of expenditures, institutions involved and share of responsibilities
  • Key regulations on the eligibility of expenditure
  • Management verifications in the programme cycle
  • Administrative and on-the-spot verifications: approach, methodology, challenges
  • Role of the IT system
  • Consequences of the annual financial implementation and control regime
How to Draw up, Certify and Submit Annual Accounts to the European Commission

  • Lessons learnt from the previous accounting year
  • Timeline for structuring annual accounts
  • Preparation, documentation and reporting requirements
  • Legal requirements for certification
  • Which information can be added after submission to the EC
  • How to treat irregularities 

Best Practice

Practical examples on successful management verifications from Hungary

Practical Exercise

Participants will be offered to go through the template for annual accounts and discuss the challenges of summarizing the information from all payment applications into annual accounts.
Zsuzsanna Kondor, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest 

Irena Dankova, Certification and Financial Management of ESF Department, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

12:45        Lunch Break & Networking   

14:00       Parallel Practical Sessions
Interactive Session III
Interactive Session IV
How to Compliantly Set up ESI Fund Financial Instruments

  • Legislative framework for Financial Instruments 2014-2020
  • Structuring Financial Instruments to meet the Commission’s Selection Guidance
  • Considerations for loans, guarantees, equity and quasi equity funds
  • Funding Agreement considerations
  • Overview of State Aid and procurement considerations
  • The role of the EIB
How to Handle Errors, Irregularities and Financial Corrections in ESI Funds

  • Most common irregularities in ESI Funds
  • Typical procurement errors and irregularities
  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Treatment of irregularities
  • Purpose and types of financial corrections
  • Remedial actions to be undertaken


Practical examples of using loans, guarantees, equity and quasi-equity in UK

Case study on how to detect and handle irregularities. Participants will apply theoretical knowledge to real-life cases in small working groups.

Alexander Rose, UK Government Legal Department, Newcastle upon Tynee  Simon Hannah, Department for Communities and Local Government, ERDF Local Delivery Unit - East of England, Cambridge

15:30           Coffee Break

16:00          Parallel Practical Sessions

Interactive Session V Interactive Session VI

 How to Use ESI Funds for Revenue Generating Projects

  • Legal framework (Art. 61, 65.8 of Common Provisions Regulation, Arts. 15-16 of Delegated Regulation (EU) No 480/2014)
  • Key principles and requirements relating to revenue generating projects
  • What are eligible expenditures in revenue generating projects?
  • Calculating methods for eligible expenditures
  • Management verification of revenue generating projects

 How to Prevent, Detect and Correct Fraud and Corruption in ESI Funds

  • How to set up an effective and proportionate Anti Fraud Cycle
  • How to deepen your awareness and knowledge of risks of Fraud and Corruption
  • How to improve your own skills in successful prevention and detection
  • The most important elements / framework of references
  • Input for your own (national) Management and Control System

Case studies on available options to comply with the regulations for revenue generating projects 


Practical case on selection of operations for fraud risk analysis, and definition of effective and proportionate measures based on the outcome of that risk analysis.
During the interactive workshop we will solve real-life cases and share useful experiences, focusing on prevention and detection, to improve your AFC.

Andrew Luff, Structural Funds Expert Adviser and former Head of European Structural Fund Programmes at the East of England Development Agency (EEDA), Cambridge

Jo Kremers, Senior Audit Manager, Central Audit Authority, Ministry of Finance, den Haag

17:30        End of Day 1 

Day 1: Friday | 25 May 2018

08:00      Parallel Interactive Workshops (incl. coffee break)
Workshop I
Workshop II

Simplified Cost Options

  • Why and how to use Simplified Cost Options?
  • Calculation methods for Simplified Cost Options
  • Compliance with eligibility rules, public procurement and State aid rules

Audit and Control of ESI Funds

  • Legal requirements for second level control
  • Implementation of newest requirements: Chapter on good practices promoted by Audit Community (EC and national AAs) when carrying out audits under ESI funds, DG REGIO
  • System audit
  • Audit on operations, projects and payment claims
  • Audit of accounts
  • Audit of management declaration
  • Audit documentation management

Practical Exercises 

Flat-rates: Where and how to use them?
Reimbursement on the basis of unit costs: How to calculate?
Practical insights into lump sum funding 

Practical Workshop

During this practical session participants from managing, certifying authorities and intermediate bodies will be asked to brainstorm, what and how they would prepare for audit control. Auditors will be asked to consider their expectations to the auditees. Finally we will examine the gap between auditors and auditees

Louis Vervloet, General Director, ESF Agency Flanders, Brussels Marina Ivkovic, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

11:30         Lunch Break
Workshop III:
Compliance with State Aid and Public Procurement
(including coffee break)

ESI Funds in Compliance with State Aid

  • When do ESI Funds managers have to be aware of State aid
  • How State aid rules make interplay with ESI Funds
  • Application of State aid rules and procedures (GBER, Guidelines, etc.; notification vs exemption from notification
    – what does it mean?)
  • Tricky issues with infrastructure funding in compliance
  • with State aid rules

Practical exercises to ensure that ESF/ERDF funds are granted in compliance with State aid rules

Daiga Lagzdiņa, Expert-lawyer, Ardenis Ltd., Riga

ESI Funds in Compliance with Public Procurement

  • Responsibilities of programme bodies with regard to public procurement
  • Public procurement proceedings
  • Tendering phases

Case study on how to prevent and handle irregularities in public procurement

Christopher Bovis, Chair in Law and Professor of European Business Law, University of Hull


    End of the EStIF Forum & Distribution of Certificates

*Programme may be subject to change.


European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information
Banner Monitoring2018

Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

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