Errors, Irregularities and Fraud in ESIF Projects and Programmes 2014-2020

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Interactive Workshop

22-23 November 2018 | Nice, France

If you have any questions regarding the programme or you would like to get any additional information, please contact Anya Zuschke.

Programme

Day 1 Thursday, 22 November 2018

  Errors, Irregularities and Financial Corrections in ESI Funds

08:45 Registration and Welcome Coffee 

09:00

Welcome note by Lexxion and Chair, Introduction Round 

Chair:
Simon Hannah, Finance and Technical Assurance Manager, ERDF Local Delivery Unit - East of England, Department for Communities and Local Government (DCLG), Cambridge

09:30

Most Common Irregularities in ESI Funds

  • Definition of an irregularity
  • Difference between error, irregularity and fraud
  • Overview on most common types of irregularities
  • Irregularities in public procurement
  • State aid as new source of irregularities?
  • Simplified cost options and irregularities
  • Role of programme bodies with regard to irregularities
  • How to avoid irregularities?

Simon Hannah, Finance and Technical Assurance Manager, ERDF Local Delivery Unit - East of England, Department for Communities and Local Government (DCLG), Cambridge

10:45

Coffee Break

11:15

Common Procurement Errors

  • The EU Public Procurement Regime
  • Requirements for ESIF Programmes
  • Regulatory requirements and the application of public procurement to ESIF Programmes
  • Types of breaches and irregularities
  • Key areas of risk
  • Errors, irregularities and fraud
  • In which areas irregularities occur and why?

Simon Hannah, Finance and Technical Assurance Manager, ERDF Local Delivery Unit - East of England, Department for Communities and Local Government (DCLG), Cambridge

12:15

Case Study: Typical Errors and Irregularities in Procurement Cycle

  • Pre-tendering phase
  • Tendering phase
  • Post-award/contracting phase

Simon Hannah, Finance and Technical Assurance Manager, ERDF Local Delivery Unit - East of England, Department for Communities and Local Government (DCLG), Cambridge

13:00

Lunch Break

14:00 Management Verifications – Measure to Find Errors before they Become Irregularities

Zsuzsanna Kondor, National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

15:15

Treatment of Irregularities, Reporting and Financial Corrections: New Requirements of the Current Programming Period

  • Criteria indicative of fault or negligence by MS
  • When do irregularities lead to recoveries, withdrawals, and financial corrections?
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • What accounting records have to be kept?
  • How to treat financial corrections in annual accounts
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow

Zsuzsanna Kondor, National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

16:15

Case Study: How to Detect and Handle Irregularities

Participants will apply theoretical knowledge to real-life cases in small working groups

Zsuzsanna Kondor, National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

16:45

Coffee Break

17:00

Working Group Exercise

How to Choose the Right Type of Financial Correction and How to Calculate the Rate of Corrections

  • Identification of errors and ineligible expenditure
  • How to calculate a correction
  • Financial correction regarding the performance framework and system deficiencies

Participants will work in groups on a life-based case study on how to conduct financial corrections.

Zsuzsanna Kondor, National University of Public Service, Former Head of Managing Authority of Operational Programme Technical Assistance and Head of Coordination Managing Authority, Budapest

17:45

Final Discusstion and Q&A

18:00

End of Day 1

 

 

Day 2 Friday, 23 November 2018

  Preventing, Detecting and Combating Fraud and Corruption in ESI Funds

8:30

Preventing, Detecting and Combating Fraud and Corruption in ESI Funds - Interactive Serious Game with Practical Cases, Exercises and Group Work (including coffee break and lunch)

Fraud and Corruption

  • An “Alert on Fraud and Corruption” (BP)
  • Identifying risks
  • Risk areas (public procurement, HR, tax)

Conducting Fraud Risk Assessment and Risk Analysis

  • Threats inside and outside the organization
  • Identifying risks
  • Risks of corruption, bribery, manipulation, non-integrity
  • How to control those risks?
  • Analysing the risks – identifying the risk causes
  • Which methods and procedures can be implemented for prevention?
  • How to apply risk rating in the control activities?
  • How to design, implement and incorporate a culture of integrity effective anti-fraud policies, deterrence techniques and vigilance systems
  • IT tool (ARACHNE)

The Anti-fraud Cycle: Implementing Effective and Proportionate Anti-fraud Measures

  • Preventive, detective, corrective ones
  • The most important fraud symbols
  • How to make use of them to recognize cases of fraud and corruption

Prevention of Fraud & Corruption

  • The most important instruments, methods, standards,
  • (New) techniques and sources
  • What are red flags and signals for fraud?
  • Which methods and procedures can be implemented for detection and correction?
  • Fraud hotlines and helpdesks: critical success factors, financing of hotlines, successful cases

Jo Kremers, Senior Audit Manager, Ministry of Finance, The Hague

14:15

Coffee Break

14:30

Group Work Exercises

How to Design a Fraud Prevention Strategy for your Institution? – Checklist and Guidance

Based on the information coming out of the serious game, participants would have the opportunity to set up tailor made documents for their own institutions, such as an anti fraud policy, independency statements and a code of conduct; and by these fill in parts of the anti-fraud cycle.

Jo Kremers, Senior Audit Manager, Ministry of Finance, The Hague

16:00

End of Workshop

Programme will be published here soon.

 
 
 

EStIF
European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information

Impressions of the location

2
IMG 4916

2018 09 13 Banner Workshop on Monitoring 315x110

Banner SC FCA

EStAL
Journal
Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information
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