Financial Control and Audit of ESI Funds 2014-2020

Intensive Summer Course

12-14 September 2018 | Copenhagen

For any information on the programme or organisational matters, please contact Anya Zuschke.

Financial Control and Audit of ESI Funds 2014-2020

Programme


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Day 1: Wednesday, 12 September 2018

Chair of Day 1: Stavri Ttofa, Head of the Verification
s and Certification Directorate, Treasury of Cyprus



08:45

Registration & Welcome Coffee

09:00

Welcome Note by Lexxion and Chair, Introduction Round


Session 1: Financial Management and Control System

9:30

Financial Management and Control Requirements for Managing, Certifying, Audit Authorities and Intermediate Bodies

  • Regulatory environment 2014-2020 –what is new?
  • Roles and responsibilities of the bodies involved
  • Implementation of a control framework: control checklists and control reports
Stavri Ttofa, Head of the Verifications and Certification Directorate, Treasury of Cyprus

11:00

Coffee Break


Session 2: Effective Management Verifications in ESI Funds

11:30

Guidance on Management Verifications

  • Legal requirements
  • Verification methodologies
  • Delegation principles
  • Timing / nature / frequency of verification

Alina Ploae, Contracting Officer, Managing Authority for ETC Programmes, Ministry Regional Development, Public Administration and European Funds, Bucharest

12.15

Lunch break

13:15

Administrative versus On-the-Spot Verifications

  • Strategy and planning: Administrative versus on-the-spot verification
  • Cooperation between Managing Authorities and Intermediate Bodies
  • Segregation of duties
  • Record-keeping and reporting requirements
  • How to put together a verification methodology for on-the-spot checks
  • How to deal with personnel and overhead costs?
  • The importance of documentation in the verification process

Alina Ploae, Contracting Officer, Managing Authority for ETC Programmes, Ministry Regional Development, Public Administration and European Funds, Bucharest

14:30

Coffee Break

15:00

Group Exercises
Carrying out Verifications in Practice and Eligibility of Expenditure

  • Verification of Eligibility of Expenditure
  • Verification of State aid and public procurement
  • Verification of Simplified Cost Options

Alina Ploae, Contracting Officer, Managing Authority for ETC Programmes, Ministry Regional Development, Public Administration and European Funds, Bucharest

16:30

Workshop
Sampling and On-the-Spot Verification

Alina Ploae, Contracting Officer, Managing Authority for ETC Programmes, Ministry Regional Development, Public Administration and European Funds, Bucharest

17:00

End of Day 1

18:00 Boat tour and common dinner with all speakers and participants
   


Day 2:
Thursday, 13 September 2018

Chair of Day 2:
Marina Mandac,
Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb


Session 3: Audit Findings and Recommendations in ESI Funds

09:00

Audit Findings – Practical Insights

  • Newest legal requirements: Chapter on good practices promoted by Audit Community (EC and national AAs) when carrying out audits under ESI funds, by DG REGIO
  • Audit findings and recommendations in system audits
  • Audit findings and recommendations in audits on operations/projects
  • Process of the audit of projects (planning, execution, reporting)

Marina Mandac, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb 

11:00

Coffee Break

11:30

Workshop

During this practical session participants from managing, certifying authorities and intermediate bodies will be asked to brainstorm, what and how they would prepare for audit control. Auditors will be asked to consider their expectations to the auditees. Finally we will examine the gap between auditors and auditees.

Marina Mandac
, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

12:00

Quiz

You are welcome to take part in the quiz and to test your gained knowledge. Don’t miss the chance to win special prizes from our speaker!

Marina Mandac, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

12:30

Lunch Break


Session 4: Dealing with Irregularities in ESI Funds

13:30

Management of and Most Common Irregularities in ESI Funds

  • Definition of an irregularity and difference between error and irregularity
  • Overview on most common types of irregularities
  • Who can determine irregularities?
  • Which irregularities can be identified by first level controllers?
  • Which irregularities are typically identified by auditors?
  • How to treat irregularities?

Marina Mandac, Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb

14:15 Quiz

Practical exercises on how to detect and handle irregularities and quiz on gained knowledge. You are welcome to take part in the quiz and to test your gained knowledge. Don’t miss the chance to win special prizes from our speaker!

Marina Mandac,
Senior Auditor in Independent Service for Methodology and Quality Assurance, Agency for Audit of European Union Programmes Implementation System (Croatian Audit Authority), Zagreb


Session 5: Financial Corrections

14:30 Reporting and Financial Corrections  

  • When do irregularities lead to recoveries, withdrawals and financial corrections?
  • Rules and obligations for bodies involved
  • Purpose and types of financial corrections
  • Pre‐ and post‐payments
  • Reporting requirements
  • New rules on treatment and reporting of irrecoverable amounts
  • Recoveries and withdrawal workflow
Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga

15:15 Coffee Break

15:45 Group Exercises

How to Choose the Right Type of Financial Correction and how to Calculate the Rate of Corrections

Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga


Session 6: Audits by the European Court of Auditors

16:15

Audits by the European Court of Auditors

  • Financial and compliance audits
  • Performance Auditing
    • Reasons & Objectives
    • Performance audit approaches and methodologies
    • Typical audit results/Weaknesses in EU funded programmes
Kurt Bungartz, Principal Auditor, European Court of Auditors, Luxembourg

17:15 Case Study

A Real-life Performance Audit

Kurt Bungartz, Principal Auditor, European Court of Auditors, Luxembourg

18:00 End of Day 2


Day 3:
Friday, 14 September 2018

Chair of Day 3: tbc

   


Session 7: Audit of Public Procurement and State Aid

08:30 Audit Findings in State Aid and Public Procurement
  • Use of professional expert institutions in public procurement and State aid
  • Public procurement and State aid errors detected and corrected during management verifications
  • Main audit findings in public procurement and State aid
  • Practical examples
Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga
Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

09:30

Practical examples of 

  • Audit findings in State aid and public procurement from the ongoing audit in Latvian city municipalities 
  • Findings from the Competition Council of Latvia
  • Using Arachne when auditing public procurement


Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga
Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

10:00

Coffee Break 


 Session 8: Combating Fraud & Corruption in ESI Funds –
Practical Insights

10:30 Requirements and Tools
  • The anti‐fraud cycle 
  • KR 7: Anti-Fraud Measures
  • Instruments and methods for the prevention and detection of irregularities, fraud and corruption
  • How to identify red flags of fraud and corruption?
  • Cyber fraud
  • Capability of IT tools: The obligatory fraud risk self‐assessment tool and Arachne
Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

11.15

Best practice

 

Best practice from Latvia: cooperation between AFCOS and Audit Authority 

Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

11.15

Best practice

Best practice from Latvia: cooperation between AFCOS and Audit Authority

Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

11:30 Practical exercises

How to conduct a (fraud) risk analysis with fraud risk self‐assessment tool, and how to define effective and proportionate measures based on the outcome of that risk analysis. 

Inese Levana, Senior Auditor of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, AFCOS Member, Riga

12:00 Lunch Break


Session 9: Assurance Package and Challenges with Annual Accounts

13:00

How to Draw up, Certify and Submit Annual Accounts to the EC: Exchange of Experiences from 2017 and 2018

  • Timeline for structure of annual accounts
  • Preparation, documentation and reporting requirements
  • Content of annual accounts
  • Which information can be added after submission to the EC
  • How to treat irregularities
  • Planning the activities for upcoming months

Irena Dankova, Certification and Financial Management of ESF Department, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

14:00 Practical Exercise

Participants will be offered to go through the template for annual accounts and discuss on concrete examples, how to fill it in

Irena Dankova, Certification and Financial Management of ESF Department, National Fund Directorate, Ministry of Finance of the Republic of Bulgaria, Sofia

14:30 Coffee Break

14:45 Audit of Annual Accounts
  • Regulatory framework
  • Timeline for conducting audit of annual accounts
  • Communication between certifying and audit authorities
  • How to use results of system audits for the audit of accounts
  • How to use results of audit of operations for the audit of accounts
  • Final additional verifications of the draft certified accounts
  • Audit opinion on the accounts
Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga

15:30 Workshop

Participants will go through the check list for audit of accounts and discuss in groups the most important issues to be checked and the common errors.

Olga Guza, Deputy Director of EU Funds Audit Department, Ministry of Finance of the Republic of Latvia, Riga

16:00

End of Summer Course & Distribution of Certificates


*Programme can be subject to change.



Programme

State Aid and Services of General Economic Interest (SGEI)
 
 

EStIF
European Structural and Investment Funds Journal
Publication frequency: quarterly
approx. 80 pages
ISSN 21 96-82 68

Further information

Impressions of the location:

Summer Course on Financial Control and Audit of ESI Funds
Summer Course on Financial Control and Audit of ESI Funds  Summer Course on Financial Control and Audit of ESI Funds Summer Course on Financial Control and Audit of ESI Funds
 

Banner SC FI

2018 09 13 Banner Workshop on Monitoring 315x110

State Aid Practice for ESIF

EStAL
Journal
Publication frequency: quarterly
Subscription: € 442,-
ISSN 16 19-52 72

Further information
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